NYPY - PRIVACY AND COOKIES POLICY

NYPY’s Policy sets out the basis upon which the personal data collected from you, or that which you provide to NYPY will be sought to be processed by NYPY.

Please read the following Policy carefully,so as to aim to understand NYPY’s views and practices regarding your personal data, and how NYPY will aim to treat it.

For the purpose of the General Data Protection Regulation (“GDPR”) and the Data Protection Act 2018 (collectively the “Data Protection Laws”), the Data Controller may be treated as being NYPY.

YOUR PERSONAL INFORMATION

Information NYPY collects from you

NYPY collect and process some or all of the following types of information from you in the course of providing our services, in particular your use of the online courier intermediary service, whose functionality is accessible via www.nypy.co.uk (including related domains), via the “NYPY app” and, in the case of Couriers, the “NYPY Work” app (“NYPY Service”):

Clients

Information that you provide when registering to use the NYPY Service as a customer (and any subsequent updates to that information), including:


Information that you provide in the course of communications with us, or with a Courier via the NYPY Service,including

NYPY will keep records of all bookings and payments made via the NYPY Service.

If you contact us, NYPY may keep a record of that correspondence.

NYPY may also ask you to complete surveys that NYPY use for research purposes, although you do not have to respond to them.

Details of your visits to any website operating the NYPY Service, including, but not limited to, traffic data, location data, weblogs and other communication data, and the resources that you access.

NYPY process information relating to a booking or potential booking between a Client and the Courier as set out in paragraph 5.14 of NYPY’s Terms of Business, as a data processer and on your behalf as the data controller. This includes collection and delivery addresses.

Unless you register using a social media account, the provision of your full name and email address is required from you to enable NYPY to register you as a Client.

NYPY will inform you at the point of collecting information from you, whether you are required to provide the information to us.

Couriers

Information that you provide when registering to use the NYPY Service as a Courier (and any subsequent updates to that information), including:

Location-based and time-based events related to the deliveries will be collected automatically from your device, which is necessary as part of providing services to Clients. Other than where the app collects information automatically, NYPY will inform you at the point of collecting information from you, whether you are required to provide the information to us.

Information NYPY collect from other sources

If you register with the NYPY Service using a social media account, NYPY may obtain your email and full name from the social media site.

NYPY collect names and email addresses of contacts at potential Clients for the purpose of marketing and business development. This information may be found in a number of ways, including using online searches, LinkedIn profiles and word of mouth.

USES MADE OF YOUR INFORMATION

Lawful basis for processing

NYPY rely on legitimate business interest as the lawful basis on which NYPY collect and use your personal data.

Our legitimate business interests are performance of contracts with Clients, Couriers and our other customers and suppliers, marketing and business development and the administration and improvement of the NYPY Service.

Purposes of processing

NYPY use information held about you in the following ways:

Marketing

Our sales team may use personal data to provide potential Clients with information about our services.

NYPY use legitimate business interests as our lawful basis for collecting and using such personal data.

Our legitimate business interests are marketing and business development.

Individuals have the right to object to our processing of their personal data for marketing purposes.provide when registering to use the NYPY Service as a customer (and any subsequent updates to that information), including:

In addition to the above uses NYPY may use Client information, to notify you about goods or services which may be of interest to you.

Where NYPY do this, NYPY use consent as our lawful basis for processing.

This means NYPY will contact you by electronic means (e-mail or SMS) only if you have opted in to receiving such communication

You can opt out of receiving marketing communications from NYPY at any time.

If you do not want NYPY to use your data in this way please either:

DISCLOSURE OF YOUR INFORMATION

NYPY routinely pass Client information to Couriers that they have booked (as set out in paragraph 5.14 of NYPY’s Terms of Business), and Courier information to the Clients who have booked (or are considering booking) their services.

NYPY may pass your information to our third party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (e.g. to host our servers, to send out newsletters or surveys on our behalf).

NYPY may disclose your personal data to any member of our corporate group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006 (where applicable).

NYPY may also disclose your personal data to third parties:

Other than as set out above, and save in so far as is necessary in order for NYPY to carry out our obligations arising from any contracts entered into between you and NYPY, NYPY will not share your data with third parties unless NYPY have procured your express consent to do so.

STORING YOUR PERSONAL DATA

Security

NYPY take appropriate measures to ensure that any personal data are kept secure, including security measures to prevent personal data from being accidentally lost, or used or accessed in an unauthorised way.

NYPY limit access to your personal data to those who have a genuine business need to know it.

Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

NYPY also have procedures in place to deal with any suspected data security breach.

NYPY will notify you and any applicable regulator of a suspected data security breach where NYPY are legally required to do so.

Unfortunately, the transmission of information via the internet is not completely secure.

Although NYPY will do our best to protect your personal data, NYPY cannot guarantee the security of your data transmitted to or via the NYPY Service; and any transmission is accordingly at your own risk.

Please make sure your browser indicates “Secure connection”.

Once NYPY have received your information, NYPY will use strict procedures and security features to try to prevent unauthorised access.

If you follow a link to any of these websites, please note that these websites have their own privacy policies and terms of use and that NYPY do not accept any responsibility or liability for these policies and terms of use.

Please check these policies before you submit any personal data to these websites.

Keeping your personal data up to date

If your personal details change, you may update them via the NYPY Service or by contacting NYPY using the contact details set out upon websites providing the functionality of the NYPY Service.

NYPY will endeavour to update your personal data within five (≤5) working days of any new or updated personal data being provided to us, in order to ensure that the personal data NYPY hold about you is as accurate and up to date as is reasonably possible.

How long NYPY will keep your personal data.

NYPY will hold the personal data (as set out above)only for a reasonable period of time, having regard to the nature of the personal data and the purpose for which it was collected. In particular:

Where NYPY hold your personal data in connection with the performance of a contract with one of our customers or suppliers, NYPY will hold your data, and in particular any communications between you and NYPY in relation to the negotiation or performance of the contract by either party for so long as that contract is in force and for a period of up to five (≤5) years thereafter;

Where NYPY hold your data in connection with the marketing or promotion of our business, NYPY will hold your data for up to three (≤3) years, or for up to two (≤2) years after you last communicated with us, if later.

In respect of website usage data, NYPY will hold your data for up to seven (≤7) years from the date of collection.

Where NYPY store your personal data

All information NYPY hold about you is stored on servers located in the UK and/or the European Economic Area.

NYPY may transfer your personal data to, and store it at, a destination outside the European Economic Area (“EEA”).

It may also be processed by staff operating outside the EEA who work for NYPY or for one of our suppliers.

Such staff maybe engaged in, among other things, the fulfilment of your orders, the processing of your payment details and the provision of support services.

Where the United Kingdom and/or the European Commission has not given a formal decision that any country your personal data may be transferred to or stored in provides an adequate level of data protection similar to those which apply in the United Kingdom and EEA, any transfer of your personal data will be subject to a United Kingdom and/or European Commission approved contract designed to help safeguard your privacy rights and give you remedies in the unlikely event of a misuse of your personal data.

To obtain a copy of such safeguards or if you would like further information please contact NYPY.

YOUR RIGHTS

Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to


If you would like to exercise any of those rights, please:

NYPY hope that NYPY can resolve any query or concern you raise about our use of your information.

The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred.

The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.

CHANGES TO OUR PRIVACY POLICY

NYPY reserve the right to modify this Policy at any time.

Any changes NYPY may make to our Policy in the future will be notified and made available to you using the NYPY Service.

Your continued use of the NYPY Service shall be deemed your acceptance of the varied privacy policy.

INFORMATION ABOUT OUR USE OF COOKIES AND SIMILAR TECHNOLOGIES

NYPY may collect information about your mobile phone, computer or other device from which you access the NYPY Service including (where available) your IP address, operating system and browser type, for systems administration, to improve our services and applications and to report aggregate information to third parties affiliates.

This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.

NYPY may, however, use such information in conjunction with the data NYPY have about you in order to track your usage of our services.

The NYPY Service uses cookies to distinguish you from other users of NYPY Service.

This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.

This helps NYPY to provide you with a good experience when you browse websites etc. upon which the NYPY Service operates, and also allows NYPY to improve the NYPY Service.

NYPY may collect information about your mobile phone, computer or other device from which you access the NYPY Service including (where available) your IP address, operating system and browser type, for systems admin

A cookie is a small file of letters and numbers that NYPY stores on your browser or the hard drive of your computer if you agree.

Cookies contain information that is transferred to your computer’s hard drive.

Cookies do not apply in our downloadable apps, but NYPY uses similar technologies to achieve the same aim.

The cookies which NYPY use include:

“Analytical” cookies. They allow NYPY to recognise and count the number of visitors and to see how visitors move around the websites through which the functionality of the NYPY Service is accessed, when they are using it.

This helps NYPY to improve the way the NYPY Service websites work, for example, by ensuring that users are finding what they are looking for easily.

“Strictly necessary” cookies. These are cookies that are required for the operation of NYPY Service websites.

They include, for example, cookies that enable you to log into secure areas of NYPY Service websites, use a shopping cart or make use of e-billing services.

“Functionality” cookies. These are used to recognise you when you return to NYPY Service websites.

These enables NYPY to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

“Targeting” cookies. These cookies record your visit to our NYPY Service websites, the pages you have visited and the links you have followed to our affiliates’ websites.

NYPY may use this information to make NYPY Service websites, or location or to track effectiveness of our marketing campaigns in the search engines or the external websites. NYPY may also share this information with third parties for this purpose.

Please note that third parties affiliates may also use cookies, over which NYPY have no control..

Cookies which are strictly necessary for the core functionality of the website are enabled by default, and set automatically at the point you access the website.

Any cookies which are not strictly necessary for the functioning of the website will not be set unless you expressly consent to them through the cookie banner by clicking “accept”.

You may block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies.

However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of the NYPY Services websites.

CONTACT

All questions, comments and requests regarding this Privacy and Cookies Policy should be addressed as set out upon the NYPY Services websites or write to NYPY at our Registered Office address.